A printer in Docbox is used to define the characteristics of the job output. This includes everything from the paper size, to the address position and the delivery service to be utilised.
This approach simplifies the choices the user has to make when printing making Docbox easy to use in daily workflows.
An organisation can configure their print environments to meet their business needs whilst managing costs.
Printer Access
Access to printers is controlled by Active Directory LDAP group.
When a user logs in to Docbox either via dashboard or the Docbox print driver, they will only have access to their allowed printers.
This allows an organisation to control access to features such as 1st class delivery and colour printing thereby controlling costs.
Printer Configuration
Printers are configured via the Docbox Control Panel.
A user can easily check how a printer is configured by using My Docbox > My Printers in the Docbox dashboard. This allows the user to make an informed choice if they have access to multiple printers.
| Field | Description |
|---|---|
| Name | The name of the printer. This is the name the user will see when sending output to Docbox. |
| Paper | The size of the paper |
| Orientation | The paper orientation. Docbox can check the orientation of the output, adjust it or ignore it. |
| Colour printing | Allow colour printing |
| Two sided / duplex | Use duplex or two sided printing |
| Access | Control which users have access to the printer |
| Maximum sheets | The maximum number of sheets that can be sent per job. |
| Envelope | The envelope to be utilised |
| Delivery Services | The service that is to be used to deliver the output. This can be first or second class. It is also possible to use special tracked delivery. |
| Submission Delay | This is the delay between a job being "Ready to Print" and before a job becomes eligible to be batched and sent to production. This useful delay allows the job to be verified by departmental management for example to ensure that the correct service is being utilised. A job can be cancelled during this delay window. |
| Batching schedule | This determines when the output batches are securely sent for production processing. |
| Address Area | The address area is defined. |
| Clear zone | Docbox defines a clear zone around the address area to meet windowed envelope requirements. |
| Address validation enabled | If this is enabled, Docbox will check that the address is contained within the defined area and that the clear zone is not invaded. This ensures that the output meets the standards for production processing. e.g. that the address is correctly positioned for windowed envelopes |
| Splitting | This determines if splitting is to be used. Refer to Splitting. |
| Stationery | This determines if stationery is to be used. Refer to Stationery. |
| Electronic Inserts | This determines if inserts are to be used. Refer to Inserts. |